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FAQ: Summer Sustainability Schedule

What is the duration of the Summer Sustainability Program and the modified summer work schedule?
May 14 – August 10
What are the University core business hours during the Summer Sustainability Program?
Monday – Thursday, 7:30 – 4:00
Friday, 7:30 – 12:30
Who is affected by the modified summer work schedule?
All full-time (and part-time benefited) employees on all campuses are impacted; however, we recognize that some departments and individuals are required to operate outside of normal University business hours. Please consult your management concerning any adjustments to your summer schedule.
What if these hours are not conducive to my department?
Supervisors may adjust work schedules based on departmental need.
What if I am unable to meet the new summer work schedule, can I request to adjust my schedule?
Consult with your supervisor. 
I am a supervisor having trouble adjusting my staff’s schedules, what do I do?
Please contact your HR Consultant for guidance.
Will sustainability hours result in reduced pay?
No 
I am an hourly worker, how will I enter my time?

If you are a 7.5 hour employee, you may enter up to 2.5 hours of sustainability time per week on the day(s) you have already cleared through your supervisor (if you are unable to use on the Friday afternoon as posted).
If you are an 8+hour employee, you may take up to 3 hours of sustainability time per week on the day(s) you have already cleared through your supervisor (if you are unable to use on the Friday afternoon as posted).

Examples:

During the academic year, employee works 37.5 hours per week. On the summer work schedule, the employee would report as follows:

7.5 hour per day employee:

Report actual hours worked Monday – Thursday = 30 hours (7.5 hours per day)

Report actual hours worked on Friday = 5 hours regular time + 2.5 Sustainability Savings time to equal 37.5 for the week

Friday Formula = # of work hours scheduled MINUS # of hours actually worked (MINUS any leave time) = # of hours of Sustainability Savings time (not to exceed 2.5 hours)

Example if employee works 6 hours on Friday:

7.5 scheduled hours – 6 regular hours = 1.5 Sustainability hours

If employee works 7.5 hours or more, no Sustainability hours would be reported.

Example if employee works 3 hours and takes 2 hours of vacation/sick:

7.5 scheduled hours – 3 regular hours – 2 vacation/sick hours = 2.5 Sustainability hours

8 hour per day employee:
Report actual hours worked Monday – Thursday = 32 hours (8 hours per day)
 
Report actual hours worked on Friday = 5 hours regular time + 3 Sustainability time to equal 40 for the week
 
Example if employee works 6 hours on Friday:
 
8 scheduled hours – 6 regular hours = 2 Sustainability hours
 
If employee works 8 hours or more, no Sustainability hours would be reported.
 
Example if employee works 3 hours and takes 2 hours of vacation/sick:
 
8 scheduled hours – 3 regular hours – 2 vacation/sick hours = 3 Sustainability hours
 
What if I work all of my regularly scheduled hours?
If an employee works all of their regularly scheduled hours, and is unable to implement or utilize the modified summer work schedule, the employee is not eligible for sustainability time. 

Example: 37.5 hour employee works 37.5 hours or more in the given week.

Example: 40 hour employee works 40 hours or more in a given week. 

I am an exempt (salaried) employee, how does this summer work schedule impact what I enter on my leave report?
Exempt employees should only enter leave time such as sick or vacation during the core business hours. 
Can I use my sustainability time on another day?
Sustainability savings time can be used on another day during the same week, it cannot be carried over into the next week or any other week.

Example: A supervisor can allow the employee to take sustainability savings time on a different day of the week if the supervisor needs the employee to work their full work day on Friday. Employees cannot save or bank sustainability hours for use in the future.

I am part-time, non-benefited, working less than 30 hours. How does this summer work schedule impact me?
You would enter hours for the actual time worked per your regularassigned schedule. Part-time, non-benefited employees are not eligible for sustainability time during the summer work schedule program. Employees should discuss any adjustments to their schedule with their supervisor.
Do I still get my regular breaks?
As required by policy, employees should take normal required breaks.
How will I report the Memorial Day and July 4th holidays? 
Report holiday hours as you would during the normal academic year.
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