The Kentucky legislature passed a law (HB3) that was approved by the 2006 general assembly that states that all “new hires” are subject to a criminal background check. This requirement applies to all employee classifications to include faculty, staff, students, graduate assistants, full time, part time and temporary employed on or after July 12, 2006. New, or initial, employment is defined as first time employment with EKU or returning employee whose break in service is greater than one year.
The University has engaged General Information Services (GIS) to conduct the required background investigations. Each employee has the following checks completed:
- County Criminal Felony and Misdemeanor with Social Security Trace (includes all counties of residence within seven years)
- Sexual Offender Search
- National Criminal Data Base
- Federal Crimes
- Education verification (for Faculty positions only)
- Department of Motor Vehicle Checks (if required by the position)
An email will be generated to the applicant within 24-48 hours after they have been recommended for hire by the hiring official. This email will ask the applicant to go online and provide the information needed to complete the background check. The applicant will have 10 days to provide the information and GIS will send reminders throughout those 10 days asking the applicant to provide information. It is critical that applicants complete this step quickly or it will delay the hiring process.
Turnaround time for the background investigations will depend upon how quickly the applicant provides the information to GIS. After the applicant provides information to GIS, the background check will typically take approximately 7 work days, and new hires may not begin work until results have been obtained. Applicants are advised that all employment is conditional based on a satisfactory criminal background check assessment.