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Healthy at Work Mandates Effective May 11,2020

Dear Colleagues,

University employees continue to work and refine efforts to disrupt and mitigate the spread of the COVID-19 virus. Our number one priority is your safety and the safety of our students. Following state guidelines and recommendations, EKU will be implementing the following measures to ensure we continue to enjoy a safe and productive work environment.  Please read the entirety of this communication. It describes how Eastern Kentucky University will modify operations in the coming months.

Beginning Monday, May 11, 2020, Governor Beshear has established several mandates that must be followed as the University begins a phased reopening.  These mandates are required by the Governor's Healthy at Work phased approach to reopening Kentucky’s economy.

Monday May 11, 2020, also marks the beginning of EKU’s Summer Schedule.  As previously mentioned in campus communications, EKU is not requiring employees who have been teleworking to return to campus at this time. However, for those employees who have been continuing to work on campus, or for those employees who will begin on-campus work in the near future, the following measures must be followed. 

ALL employees--including faculty, staff, student employees, Graduate Assistants, and Teaching Assistants--are required to follow these mandates while performing work on behalf of the University, and while on any EKU campus, owned property, or controlled property. 

General Mandates

  • Employees shall continue to telework where possible, at the discretion of each office supervisor and in conjunction with plans established by each area Vice President.
  • Supervisors must be made aware of any on-campus work at all times, even if only a short-term visit or only a few days a week.
  • Employees should continue to limit face-to-face interactions to the extent practicable at all times while on campus.
  • On-campus employees and eEmployees working remotely shall observe the Summer Schedule and core University business hours as previously communicated.  

Face Masks/Coverings

A face mask will be required for all employees while working on campus to the extent practicable.  The following general guidelines are provided for clarification:

  • Employees are not required to wear a face mask/covering when alone in an enclosed space (i.e. alone in an office or vehicle or in a remote setting), or if a mask/face covering will create a serious safety or health hazard to the employee. If you believe wearing a mask/face covering will create a serious safety or health hazard to you, this exception should be approved by Human Resources as a documented accommodation in the event of a health hazard; or by Public Safety in the event of a safety hazard.
  • Employees are required to wear a face covering while working if the employee could potentially be within six (6) feet of other individuals.
  • Employees are expected to read and follow the guidelines for the proper use of face masks/coverings.
  • If you do not have a face mask/covering, one will be provided to you at no cost.  Please contact ehs@eku.edu to arrange for receipt of a face mask/covering through the Office of Environmental Health & Safety. 

Daily Temperature and Health Checks

Daily temperature/health checks are required.  Employees must take their temperature and conduct a health self-assessment each day prior to coming to campus. If you have any of the following symptoms*, you are directed to remain at home or otherwise not come to the University campus for work, and to immediately contact Reid Connelly, Human Resources, at  (859) 622-8046, or reid.connelly@eku.edu.

At least one of the following symptoms:

  • Cough
  • Shortness of breath
  • At least two (2) of the following symptoms:
  • Fever (The Madison County Health Department defines an elevated temperature as 100 degrees Fahrenheit or greater.)
  • Chills
  • Repeated shaking with chills
  • Muscle pain
  • Headache
  • Sore throat
  • New loss of taste of smell

Seek immediate medical attention if you have any of these emergency warning signs:

  • Trouble breathing
  • Persistent pain or pressure in the chest
  • New confusion or inability to wake or stay awake
  • Bluish lips or face

* This list is not all inclusive. Please consult your medical provider for any other symptoms that are severe or concerning to you.  You are encouraged to protect yourself and others by following CDC guidelines at all times.  And please remember to wash your hands often.  

Important:  Failure to follow any of these mandates, including but not limited to, reporting to work with symptoms as noted above, reporting to work without performing a daily temperature check, reporting to work without a mask when it is otherwise needed, or reporting to work in any capacity without approval from your supervisor and area Vice President, will result in disciplinary action, up to and including termination.

Every employee’s compliance with the Governor’s Healthy at Work mandates is of the utmost importance. Each of us has a shared responsibility to help the University safely reopen and prepare to welcome students back to our campus as soon as safely possible.  

Thank you for all you do; and for being flexible and understanding as guidance and mandates continue to evolve during these unprecedented times.

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