Summer Schedule 2021
Summer Schedule Frequently Asked Questions
May 10, 2021 — August 6, 2021
The University's Human Resources team has put together the following Frequently Asked Questions (and answers!) pertaining to the Summer Schedule. Occasionally this FAQ may be modified as needed, so please periodically refer back to this document and be on the lookout for any University announcements that could change, alter, or otherwise impact the information below. Should you have questions, contact the HR team at (859) 622-5094, or email@example.com. Thank you for your service to EKU!
1. What is the EKU Summer Schedule?
Beginning May 10, 2021, and ending August 6, 2021, ALL University campuses will transition to a Summer Schedule. The core hours of operation for the University during the Summer Schedule will be;
- 7:30 AM – 5:00 PM, Monday – Thursday, with a 30-minute lunch period.
- All University campuses will be CLOSED on Friday.
This Summer Schedule will end on August 6, 2021.
Recognizing that some departments and individuals are required to operate outside of core University hours of operatons, supervisors/department heads will be permitted to adjust the work schedule at their discretion to meet the needs of the department and the University. It is important to note that this Summer Schedule will not alter any planned University activities or events during the summer.
Employees should consult their supervisors and EKU Human Resources for questions about schedule adjustments and time/leave reporting.
2. Who is affected by the modified Summer Schedule?
All campuses are affected. Some departments and individuals, however, are required to operate outside the core University hours of operations. Please consult with your supervisor concerning any adjustments to your schedule. Additionally, some employees on certain types of leave (FMLA, CARES, etc.) might not be subject to the Summer Schedule depending on their individual situations. Those employees must contact Human Resources to discuss these individual situations so that proper time reporting instructions, etc., can be provided.
3. I am a part-time employee - how does the Summer Schedule impact me?
Part-time employees are not eligible for Summer Schedule time and should work with their supervisors to adjust their schedules in light of the University's Summer Schedule.
4. What if these hours are not conducive to my department?
Supervisors may adjust work schedules based on departmental need which may include not participating in the Summer Schedule.
5. What if I am unable to meet the new Summer Schedule - can I adjust my schedule?
Consult with your supervisor.
6. I am a supervisor having trouble adjusting my staff’s schedules, what do I do?
Please contact your HR Business Partner for guidance.
7. Will the Summer Schedule result in reduced or additional pay?
8. I am a full-time hourly worker, how will I enter my time?
For payroll purposes, Summer Schedule time should be reported as Alternative Schedule Time on your timesheet. If you are a 7.5 hour employee, you may enter up to 1.5 hours of Alternative Schedule Time per week. If you are an 8+ hour employee, you may enter up to 2 hours of Alternative Schedule Time per week. Alternative Schedule time cannot be taken in increments, cannot be added to your timesheet for overtime, and does not accrue for later use.
Example: 7.5 hour per day employee
During the academic year, employee works 37.5 hours per week. On the Summer Schedule, and assuming work during core hours, the employee would report as follows:
Report actual hours worked Monday – Thursday = 36 hours (9 hours per day) + 1.5 summer schedule time on Friday, to equal 37.5 for the week.
Example: 8 hour per day employee
During the academic year, employee works 40 hours per week. On the Summer Schedule, and assuming work during core hours, the employee would report as follows:
Report actual hours worked Monday – Thursday = 38 hours (9.5 hours per day) + 2 summer schedule time on Friday to equal 40 for the week.
9. What if I am not permitted to participate in the Summer Schedule?
If an employee is not permitted to utilize the Summer Schedule, the employee is not eligible for Summer Schedule time (a.k.a, "Alternative Schedule Time" for timesheet purposes).
10. I am an exempt (salaried) employee — how does this Summer Schedule impact what I enter on my leave report?
Exempt employees should only enter leave time such as sick or vacation during the core University hours of operations. Employees on certain types of leave (FMLA, CARES, etc.) must contact Human Resources to discuss their individual situations so that proper time reporting instruction, etc., can be provided, as the Summer Schedule may be inapplicable to them depending on individual circumstances.
11. Can I accrue or carry over Summer Schedule time into another week?
No, Summer Schedule time (a.k.a., "Alternative Schedule Time" for timesheet purposes) cannot be accrued or carried over into the next week or any other week. Employees cannot save or bank Summer Schedule time for later use.
12. Do I still get my regular breaks?
As required by policy, employees should take normal required breaks.
13. How will I report holidays?
The information below regarding holidays is subject to change. Please monitor compus communications as well as this document for updates. If you have questions or need further information, please contact Human Resources at firstname.lastname@example.org, or (859) 622-5094.
EKU Day (Friday, May 28, 2021)
The University will be closed on Friday, May 28, 2021, as a holiday. The Summer Schedule will be suspended for the week of May 24, 2021, through May 28, 2021. The core hours of the University operations will be 8:00 AM - 4:30 PM, Monday through Thursday. EKU Time will be reported for Friday, May 28, 2021.
Memorial Day (Monday, May 31, 2021)
The University will be closed in observance of Memorial Day on Monday, May 31, 2021. The Summer Schedule will be suspended for the week of May 31, 2021, through June 4, 2021. The core hours of University operations will be 8:00 AM - 4:30 PM, Tuesday through Friday. Holiday time will be reported for Monday, May 31, 2021.
Independence Day (Sunday, July 4, 2021)
The University will be closed in observance of Independence Day on Monday, July 5, 2021. The Summer Schedule will be suspended for the week of July 5, 2021, through July 9, 2021. The core hours of University operations will be 8:00 AM - 4:30 PM, Tuesday through Friday. Holiday time will be reported for Monday, July 5, 2021.
Floating Holiday (varied)
Floating holidays are granted in increments based on your employee class and will not be granted based on the extended workday assoicated with the Summer Schedule. Floating Holidays can be used in increments or in total. Examples of how to report a full day are shown below.
If you are a 7.5-hour employee you should report 7.5 hours of Floating Holiday and 1.5 hours of Vacation, 9 hours total for that given day.
If you are an 8-hour employee you should report 8 hours of Floating Holiday and 1.5 hours of Vacation, 9.5 hours total for that given day.