Skip to main content

Eastern Kentucky University

Summer Advantage Schedule

Frequently Asked Questions

May 16, 2022— July 29, 2022

The University’s Human Resources team has put together the following Frequently Asked Questions (and answers!) pertaining to the Summer Advantage Schedule. Occasionally this FAQ may be modified as needed, so please periodically refer back to this document and be on the lookout for any University announcements that could change, alter, or otherwise impact the information below. Should you have questions, contact the HR team at (859) 622-5094, or human.resources@eku.edu. Thank you for your service to EKU!

1. What is the EKU Summer Advantage Schedule?

Beginning May 16, 2022, all University campuses will transition to the Summer Advantage Schedule. All full-time employees will be expected to work four days a week. During University business hours, employees with a 37.5-hour schedule will work 7:30 a.m. – 5:00 p.m., with a half-hour lunch break; and, employees with a 40-hour schedule will work 7:30 a.m. – 5:30 p.m., with a half-hour lunch break.The University will not designate Friday as a closed campus day; rather, supervisors should work with employees to find the best way for offices to be fully open all five days each week while also enabling those employees who staff key events to enjoy the advantage of the four-day work week.

This Summer Advantage Schedule will be briefly suspended due to the University’s previously announced closure for several national holidays, including Memorial Day, Juneteenth, and Independence Day (please see further below in this FAQ for more information). The Summer Advantage Schedule will end on July 29, 2022.

*Recognizing that some departments and individuals are required to operate and work outside of normal University business hours, supervisors/department heads will be permitted to adjust the work schedule at their discretion to meet the needs and requirements of the department and the University. Department and University need takes precedence over the Summer Advantage Schedule. Departmental schedule adjustments may include not participating in the Summer Advantage Schedule.

Employees should consult their supervisors and EKU Human Resources for questions about schedule adjustments and time/leave reporting.

 

2. Who is affected by the Summer Advantage Schedule?

All campuses are affected. Some departments and individuals, however, are required to operate outside of core University hours of operations. Please consult with your supervisor concerning any adjustments to your schedule. Additionally, some employees on certain types of leave (FMLA, CARES, etc.) might not be subject to the Summer Advantage Schedule depending on their individual situations. Those employees must contact Human Resources to discuss these individual situations so that proper time reporting instruction, etc., can be provided.

 

3. I am a part-time employee — how does the Summer Advantage Schedule impact me?

Part-time employees are not eligible for Summer Advantage Schedule time and should work with their supervisors to adjust their schedules in light of the University’s Summer Advantage Schedule.

 

4. What if these hours are not conducive to my department?

Supervisors may adjust work schedules based on departmental need which may include not participating in the Summer Advantage Schedule.

 

5. What if I am unable to meet the new Summer Advantage Schedule — can I adjust my schedule?

Consult with your supervisor.

 

6. I am a supervisor having trouble adjusting my staff’s schedules — what do I do?

Please contact your HR Business Partner for guidance.

 

7. Will the Summer Advantage Schedule result in reduced or additional pay?

No.

 

8. I am a full-time hourly employee — how will I enter my time?

For time reporting in the payroll system, select “Alternative Schedule Time” hours to report those hours related to the Summer Advantage Schedule.  See the following examples.

Example: 7.5 hour per day employee

During the academic year, employee works 37.5 hours per week. On the Summer Advantage Schedule, and assuming work during core hours, the employee would report as follows:

Report actual hours worked for four days as designated/approved by your supervisor, Monday – Friday = 36 hours(9 hours per day) + 1.5 Alternative Schedule hours on your scheduled day off to equal 37.5 for the week.

Example: 8 hour per day employee

During the academic year, employee works 40 hours per week. On the Summer Advantage Schedule, and assuming work during core hours, the employee would report as follows:

Report actual hours worked for four days as designated/approved by your supervisor, Monday – Friday = 38 hours(9.5 hours per day) + 2 Alternative Schedule hours on your scheduled day off to equal 40 for the week.

 

9. What if I work all of my regularly scheduled hours?

If an employee works all of their regularly scheduled hours and is unable to implement or utilize the Summer Advantage Schedule, the employee is not eligible for Alternative Schedule Time hours. In those circumstances a 37.5 hour employee works 37.5 hours or more in the given week, and a 40 hour employee works 40 hours or more in a given week.

 

10. What if I am not permitted to participate in the Summer Advantage Schedule?

If an employee is not permitted to utilize the Summer Advantage Schedule, the employee is not eligible for Summer Advantage Schedule time (a.k.a., “Alternative Schedule Time” for timesheet purposes).

 

11. I am an exempt (salaried) employee — how does this Summer Advantage Schedule impact what I enter on my leave report?

Exempt employees should only enter leave time such as sick or vacation during the core University hours of operations. Employees on certain types of leave (FMLA, CARES, etc.) must contact Human Resources to discuss their individual situations so that proper time reporting instruction, etc., can be provided, as the Summer Advantage Schedule may be inapplicable to them depending on individual circumstances.

 

12. Can I accrue or carry over Summer Advantage Schedule time into another week?

No, Summer Advantage Schedule time (a.k.a., “Alternative Schedule Time” for timesheet purposes) cannot be accrued or carried over into the next week or any other week. Employees cannot save or bank Summer Advantage Schedule time for later use.

 

13. Can I use Alternative Schedule hours in increments?

No, Alternative Schedule hours may not be used in increments and may only be used in full at 1.5 or 2 hours during the week.

 

14. Do I still get my regular breaks?

As required by policy, employees should take normal required breaks.

 

15. How will I report holidays?

The information below regarding holidays is subject to change. Please monitor campus communications as well as this document for updates. If you have questions or need further information, please contact Human Resources at human.resources@eku.edu, or (859) 622-5094.

Memorial Day (Monday, May 30, 2022)

  • The University will be closed in observance of Memorial Day on Monday, May 30, 2022. The Summer Advantage Schedule will be suspended for the week of May 30, 2022, through June 3, 2022. The core hours of University operations will be 8:00 AM - 4:30 PM, Tuesday through Friday. Holiday time will be reported for Monday, May 30, 2022.

Juneteenth (Sunday, June 19, 2022)

  • The University will be closed in observance of Juneteenth on Monday, June 20, 2022. The Summer Advantage Schedule will be suspended for the week of June 20, 2022, through June 24, 2022. The core hours of University operations will be 8:00 AM - 4:30 PM, Tuesday through Friday. Holiday time will be reported for Monday, June 20, 2022.

Independence Day (Monday, July 4, 2022)

  • The University will be closed in observance of Independence Day on Monday, July 4, 2022. The Summer Advantage Schedule will be suspended for the week of July 4, 2022, through July 8, 2022. The core hours of University operations will be 8:00 AM - 4:30 PM, Tuesday through Friday. Holiday time will be reported for Monday, July 4, 2022.

Floating Holidays (varied)

  • Floating holidays are granted in increments based on your employee class and will not be granted based on the extended workday associated with the Summer Advantage Schedule. Floating Holidays can be used in increments or in total. Examples of how to report a full day are shown below.

Example:

If you are a 7.5-hour employee you should report 7.5 hours of Floating Holiday and 1.5 hours of Vacation, 9 hours total for that given day.

Example:

If you are an 8-hour employee you should report 8 hours of Floating Holiday and 1.5 hours of Vacation, 9.5 hours total for that given day.

Open /*deleted href=#openmobile*/